Mindful Fitness

1. Who We Are

Mindful Fitness Ely is the data controller responsible for your personal data.

Contact: hello@mindful-fitness.co.uk
 

2. What Data We Collect

We may collect:

• Name, email, phone number

• Emergency contact details

• Health information (PARQ responses)

• Payment and booking information

• Attendance records

• Photos/videos (with opt-out available)
   

3. Special Category Data (Health)

Health data is processed solely to:

• Assess fitness readiness

• Deliver sessions safely

• Meet insurance obligations

Lawful basis:

• Explicit consent

• Legitimate interests (health & safety)
   

4. How We Use Your Data

We use your data to:

• Provide fitness services

• Manage bookings and memberships

• Communicate important information

• Improve our services

• Comply with legal obligations

5. Lawful Bases for Processing

• Contractual necessity

• Legal obligation

• Legitimate interests

• Consent (where required)

6. Data Sharing

We may share data with:

• Payment processors

• Booking system providers

• Insurers (if required)

• We never sell your data.

7. Data Retention

• Health forms: retained only as long as necessary

• Financial records: retained in line with legal requirements

• Marketing data: until consent is withdrawn

8. Your Rights

You have the right to:

• Access your data

• Request correction

• Request deletion

• Restrict or object to processing

• Withdraw consent

• Lodge a complaint with the ICO

9. Data Security

We use appropriate technical and organisational measures to protect your data.

10. Contact & Complaints

If you have concerns, contact us first: hello@mindful-fitness.co.uk
You may also complain to the Information Commissioner’s Office (ICO).